The Art of Pre-Production: Scheduling

 In Articles

“By failing to prepare, you are preparing to fail” – Benjamin Franklin

Taking a picture from script to screen is a work of art. Scheduling is in an intricate part of the pre-production process because it’s ensures that the making of the film will run smoothly. Everyone involved in the process  are assigned times and locations in which they have to report to their assigned duties. Every single minute that a member of your crew is working, or is not working comes with a price. The picture creating process is not cheap. You will have a window of time, and limited amount of money to bring a picture to life, and for every minute you don’t plan for you’re burning through your budget.

When creating a production schedule you have to consider all of the factors involved. Everything from the time you have in a location, to the availability of the talent matters to production scheduling.

Talent Availability is a great place to start when you’re creating your schedule. Remember to consider their prep time. Members of your cast may need to go in for hair and make up, or wardrobe – so make sure that they have enough time for that before and during production if needed.

Location availability is a priority because when you’re scheduling the scenes you want to ensure that you get all that you need from a location before you transition to another location. Travel is one of the most hectic and expensive parts of production because of all of the people and equipment involved. So you’ll want to limit the hassle by scheduling properly to prevent the hassle.

Another thing to consider the times of day you want to shoot. If the script emphasizes an amazing sunset then you have to plan for that sunset and know how long it will take for the crew to set up the equipment to get the shot so that you can know when to arrive, how long you will have for the shot, and how much time you will need to wrap the location.If you have multiple set ups per day it would be imperative to know how long it takes to set up and strike a set.

Knowing your roadways is also a good practice. Know the traffic times so that you could possibly provide more travel time between shots. Also traffic could dictate whether you should capture a shot or not so be mindful.

There are more details consider in the scheduling process but these are just a best practices.

Until next time. Another day, another story


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